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Neighborhood Matching Grant Application

  1. Complete the following application and provide all required supplemental information. The application must be completed and submitted electronically. If you have any questions or concerns, please do not hesitate to contact Fishers Parks & Recreation at (317) 595-3150 or by email at parks@fishers.in.us.

  2. The purpose of this grant program is to give older established neighborhoods within city limits an incentive to plan and complete a project that will either enhance their appearance or otherwise improve the community. These projects can be oriented toward the beautification of a subdivision entrance, including construction of flower beds, planting trees, retention pond rehabilitation, graffiti cleanup, adding/modifying entrance signs; constructing/repairing fencing or sidewalks; or other such related perimeter improvements. Reoccurring or nonpermanent items such as mulch or annuals are not eligible, as well as any other maintenance items. They can also be enhancement oriented to assist in accomplishing community goals such as the establishment of a neighborhood crime watch area. All physical improvement projects must be located on the perimeter of the neighborhood and not located on any interior streets or common areas.

  3. (1) Priority is given to programs and projects which are expected to have the greatest positive effect on Fishers. The target group for this grant are older neighborhoods, which can be defined as any subdivision which is ten years old or older. A subdivision begins the year in which the first building permit was issued.

  4. 2) This grant will be a matching grant and will require that a neighborhood association, homeowners association, or dues paying neighborhood organization participate in a portion of the project funding. The amount awarded will be paid directly to the applying organization. Applying organizations do not need to have an Internal Revenue Section 501(c)(3) tax exempt status. Subdivisions, as opposed to entire developments, must apply individually. However, if a project(s) exists that would benefit several neighborhoods; then the respective organizations may apply in a joint application taking care to specify that such is a joint application.

  5. (3) Grants are given for specific purposes and will not be awarded to provide annual operating expenses. The dollars are to be used towards costs of a project which involves design, construction or installation costs. If a grant is funded, that organization must wait for a period of not less than two years to reapply for funding. Projects which have not been funded in the past will be given priority.

  6. (4) Grants will be competitive and will be awarded on the basis of need and quality of the project.

  7. (5) Grants are made with the understanding that Fishers is in no way obligated to provide further financial assistance to ensure that a project is completed.

  8. (6) Fishers will disburse the awarded amount to the organization (not the contractor) upon proof of payment of the organization’s cost and proof of completion of the project. To provide proof of payment, please submit all substantiating documentation in this regard such as paid receipts, cancelled checks, bank statements showing payment, etc. To provide proof of completion you will need to submit photos of the completed work. Finally, to receive your reimbursement check you must include the mailing address. All this information must be sent to Attn: Fishers Parks & Recreation, 11565 Brooks School Road, Fishers, IN 46038, or parks@fishers.in.us. The request for reimbursement and proof of project completion must be made by November 1st of the same year that you received your matching grant.

  9. (7) Grant project funding may not exceed 50% of the total cost of the project or a maximum amount of $5,000. If the funding from Fishers and the portion provided for by the receiving organization is not sufficient to complete the project, then the receiving organization is responsible for raising the difference. The intent of this grant is not to completely fund projects, but to assist with as many projects as possible throughout the community.

  10. Neighborhood Matching Grant applicants must meet program criteria or their application will be rejected. In reviewing grant applications, Fishers gives careful consideration to:

  11. (1) The potential impact of the grant and the number of people who will benefit from the project.

  12. (2) An imaginative and creative approach to solving an existing problem in the neighborhood.

  13. (3) The extent of local support and involvement in the project.

  14. (4) History of past neighborhood funded projects.

  15. (5) The commitment and capacity of the requesting organization’s directors or trustees to carry out the program or project and to give an accounting of how the money was spent.

  16. (6) The organization’s fiscal responsibility and management qualifications.

  17. (7) The amount of matching dollars that the organization has and are willing to contribute.

  18. (8) The ability of the organization to see the project through to completion.

  19. The evaluation process will be conducted by a City Council appointed community review committee. The administration of the project will remain with the Administration Department. The evaluation will be scored on a 100 point system, being divided into the following three categories:

  20. (1) Project Need – This will be an evaluation of how much the project is needed (50 points possible)

  21. (2) Community Enhancement – How well the project improves the quality of life in the community and subdivision (25 points possible)

  22. (3) Overall Community Impact – How the project affects the whole community. The project’s consistency with existing development guidelines for the community (25 points possible).

  23. This is found on your W-9 Form.

  24. Not to exceed 50% of the total project costs or $5,000.00

  25. Upload photographs of the project area or problem area to be addressed. Please be sure that documents do not have special characters as that may affect your ability to upload to the site. Special characters include: $, %, ^, &, *, #, @, etc.

  26. This budget must show a detailed breakdown of all costs and revenues. Must use a spreadsheet. Reference example shown below. Please be sure that documents do not have special characters as that may affect your ability to upload to the site. Special characters include: $, %, ^, &, *, #, @, etc.

  27. budgetexample.png

  28. This bid must be from a contractor and must show a detailed project breakdown such as materials, labor, etc. All items should be itemized so the review committee can see all the costs of the proposed project. This is important as sometimes only portions of the project are funded depending on the need and other applications received. Please be sure that documents do not have special characters as that may affect your ability to upload to the site. Special characters include: $, %, ^, &, *, #, @, etc.

  29. By checking the box below and hitting submit you are acknowledging the truthfulness of your answers and further certifying that checking the box counts as an electronic signature. Your electronic signature is considered legally binding the same as signing your physical signature by hand (IC 26-2-8).

  30. Questions regarding the application process may be directed to Fishers Parks & Recreation at (317) 595-3150 or parks@fishers.in.us.

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